Utilizing VA Educational Benefits at HCC

Check out our Veterans Checklist

Select one of the following to get started:

New Students

If you are new to HCC and utilizing VA benefits:

  1. Apply for admission through HCC’s website or contact the Admissions Office at 443-412-2109 for more information.
  2. Submit official, sealed military and college transcripts to Registration and Records. Your military transcripts for Army, Marine Corps, Navy, and Coast Guard can be acquired through the Joint Services Transcript. Air Force transcripts can be acquired through the Air University website.
  3. Obtain a Harford Community College student ID. This can be done by visiting the Circulation Desk at the HCC Library on campus. (campus map)
  4. Make arrangements to take the academic skills assessment test for English and math, it takes roughly an hour and a half to complete this test. You may take the test on campus, in Fallston Hall, Room 105. There is no appointment necessary but please check the available hours on the website. There is a practice exam on this site for your convenience. To take the test on Aberdeen Proving Ground, call to schedule an appointment in advance, 443-412-2100.
  5. New or transferring students must schedule your first semester advising and registration session by contacting your VA admissions advisor, Jeanne Goss at 443-412-2306. Please note that you must be in a degree ending program to receive VA benefits (e.g. Nursing Pre and General Studies-Undecided are not degree ending programs). Please let your Jeanne know that you are planning to use VA benefits to pay for your tuition!
  6. To use VA Education Benefits (Post 9/11 GI Bill, Montgomery GI Bill, etc.) you must apply for them first through the VA website, www.gibill.va.gov. Please print out the confirmation page to use while you wait to receive your Certificate of Eligibility. If you have specific questions regarding your benefits, you can contract the VA Regional Office at 1-888-442-4551.
  7. Please complete and submit the HCC Certification Request Form each semester that you wish to use your VA educational benefits at HCC. If you need a copy of these, please pick them up at financial aid in the student center or email us at vetsmilitary@harford.edu. 
  8. We need a copy of your DD214, Member 4, unless you are using dependent benefits.

Students who are military, veterans, or their family members and have already enrolled at Harford should follow these steps:

  1. Meet with your academic advisor (443-412-2301)
  2. Register for classes.         
  3. Complete the Harford Community College VA Enrollment Form, attach one of the following and then submit to the Military and Veteran Services Office:

    VA letter of eligibility (Chapter 30, Chapter 33, Chapter 35)

    Form 1905 (Chapter 31)

    NOBE (Notice of Basic Eligibility: Chapter 1606)

    If you have not submitted your VA Letter of Eligibility you must do so at this time.

  4. If you have attended another college during your time away from Harford, you will need to submit a copy of your transcript from that college or colleges.

Tuition & Benefits

The current tuition and consolidated fee tables are based on the number of enrollment credits each term. The tables can be used to help students plan their financial future while attending Harford. Some VA chapter educational benefits pay tuition and fees directly to Harford. In these cases a hold will be placed on the student’s account and students need only pay any remaining costs. These chapters include the following:

Tuition and fees are non-refundable after the refund deadline. If you do not plan on attending classes, you must officially drop your classes within the stated refund period in order to avoid an outstanding financial obligation to the college. Check the Academic Calendar for refund dates for credit classes. Non-attendance does not constitute a refund or removal of the debt.

When submitting your registration, you assume responsibility for tuition, fees, and charges. Additionally, if your charges become delinquent and are sent to collections, you will be responsible for additional collection costs equaling 33.33% of the delinquent amount. 

Classroom Formats and Attendance Requirements

Students receiving VA educational benefits are required to contact the Military & Veteran Services Office if they drop or withdrawal from a class.  If a student is experiencing difficulty in a class they should contact the Military & Veteran Services Office and discus possible alternatives.

Military connected students receiving VA educational benefits must adhere to Harford’s Attendance Policy. Students who violate the Attendance Policy and removed from courses will be reported to the VA Regional office. Violation of the Attendance Policy may result in the loss of VA educational benefits as well as repayment of benefits.

Guest Students

If you are currently pursuing a degree at another college (your primary college) but taking classes at HCC (secondary college) with the intent to transfer these credits to your primary college you are considered a guest student at HCC. If you wish to use VA benefits as a guest student:

  1. Apply for admission through HCC’s website declaring yourself as a visiting student, www.harford.edu/apply or contact the Admissions Office at 443-412-2109 for more information.
  2. Obtain a Harford Community College student ID. This can be done by visiting the Circulation Desk at the HCC Library on campus. (campus map)
  3. You must contact your School Certifying Official (SCO) at your primary college to request a Parent School Letter in order to be certified for payment of courses at HCC. This letter should state the classes that will be taken at HCC as well as the courses you will receive credit for at your primary college.
  4. Guest students must schedule your registration session by contacting Jeanne Goss at 443-412-2306. Please let your Jeanne know that you are planning to use VA benefits to pay for your tuition!
  5. Turn in a copy of your Certificate of Eligibility Letter. If you have specific questions regarding your benefits, you can contract the VA Regional Office at 1-888-442-4551.
  6. Please complete and submit the HCC Certification Request Form each semester that you wish to use your VA educational benefits at HCC, along with your Parent School Letter. You will only be certified for classes that are listed on that letter. Certification Request Forms may be picked up at the Financial Aid office in the Student Center or by emailing us at vetsmilitary@harford.edu. 

Primary School Letter Request

Students can take courses at more than one school that apply to their degree. The school that will be granting the degree is the student’s primary school.  All other schools are secondary schools. Students who are attending both primary and secondary schools concurrently, the VA will pay for the combined credit enrollments – taking into account enrollment dates.

Example of Letter

Secondary School

Students who are taking credits at Harford that will apply to their degree from another college. The student’s primary school must send a primary school letter to Harford.
Students who are taking credits at Harford that will apply to their degree from another college.  The student’s primary school must send a primary school letter to Harford.

Students who are military, veterans, or their families who are looking to receive an education in work force related fields should follow these steps:

  1. Complete your application for VA educational benefits.
  2. Register for the approved Continuing Education course. (List of Approved Continued Education Classes)
  3. Complete and submit the following forms to the Military & Veteran Services Office:

Application Tips:

  • Register early! Harford processing time may take up to 4 weeks especially during peak registration periods. VA processing time normally takes at least 30 days.
  • You must renew your benefits every semester by completing and submitting Harford’s VA Certification Request Form.
  • Be very careful to fill out all forms accurately and completely. Errors and incomplete paperwork will delay the process.
  • Notify the Military and Veterans Services Office of any changes made to your program or schedule
  • Check your OwlNet account frequently as this is your official email account while you are attending Harford and the one that the Military & Veteran Services office will use in correspondence with you regarding your VA educational benefits
  • Financial Aid is available to all students to apply for, so make sure you complete a FAFSA application. You should also apply for scholarships.
  • You will NOT be certified for VA educational benefits for any class that does not fit into your major, unless you have received permission for a course substitution.

Students must submit requests for course substitutions through the academic appeal process.

We recommend that you meet with your Academic Advisor each semester before registering for classes to make sure that your courses will fit into your degree plan. 

How the VA Calculates Semester Enrollment

The Department of Veterans Affairs, not individual colleges, determines conversions for semester special sessions. College personnel do not complete these calculations.

The GI Bill comparison tool provides valuable information for students and will help students calculate training time.  

VA benefits are paid based on training time. In a standard quarter or semester, the VA measures training time as follows: 

  • 12 credits or more are full-time 
  • 9-11 credits are ¾-time 
  • 6-8 credits are ½-time 
  • 4-5 credits are less than ½-time (<½-time) 
  • 1-3 credits are ¼-time or less (<¼-time) 

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